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FULL ACTIVATION
coalition activation level

The Region 1 HMCC  has shifted the Coalition Activation Level from Monitoring to Full Activation.

All preparedness-related Coalition programming has been suspended to allow HMCC staff to focus solely on COVID-19 response coordination amongst our partners.

Coalition members should be prepared to receive an enhanced  level of communication regarding resource coordination from the HMCC during this evolving incident.

MA COVID-19 Command Center Daily Situation Reports
Other COVID-19 State and Federal Links
To request assistance or provide information/situational awareness

TO REQUEST ASSISTANCE
call the Duty Officer at (413) 773-1502

TO PROVIDE INFORMATION ONLY
with no request for assistance from the Duty Officer email hmcc@frcog.org

When and How to Use the HMCC Duty Officer
HMCC Response Coordination Plan Overview

RESOURCE REQUEST PROCESS and FORMS

PLEASE READ THIS ENTIRE SECTION BEFORE FILLING OUT THE FORM.  IT WILL MAKE THE RESOURCE REQUEST PROCESS EASIER AND MORE UNDERSTANDABLE FOR YOU, AND ALLOW US TO PROCESS YOUR REQUEST WITH GREATER EFFICIENCY.

PLEASE NOTE:  The MA Department of Public Health's Resource Request Unit assists with the provision of short-term (7 day) supplies of personal protective equipment (PPE) for use in emergency procedures to healthcare facilities/providers that provide direct clinical care to patients .  PPE from the state stockpile is not meant to supplant normal supply chains. MA DPH will also assist providers that offer COVID-19 testing with testing supplies.  Forms for requesting both PPE and testing materials can be found in the link buttons below.

MA DPH does not provide sanitation supplies such as disinfecting wipes and hand sanitizer.  The process for requesting sanitation supplies - even if you are a medical facility providing direct clinical care - is to indicate that need to your community’s Emergency Management Director (EMD), who uploads those requests to the Massachusetts Emergency Management Agency (MEMA) via their online portal, WebEOC.  A listing of the EMD's for every municipality in the Commonwealth can be accessed at:

https://www.mass.gov/doc/community-emergency-management-directors-emd-list/download

BEFORE FILLING OUT THE  REQUEST FORMS (links below):

You will need to provide information specific to EACH requested resource. Please gather the following information before filling out the form. Incomplete forms will require further follow up from us, and will delay the processing your request.

Please note that there is a distinct form to use when requesting testing supplies.

  • Detailed Description of the Resource Needed (Brand, Type, Model, Size, should be included when applicable).
  • Quantity Needed.
  • For reach requested item, what inventory do you currently have remaining, and when do you anticipate it being depleted by?
  • Time-frame - When are they needed by/When is the facility going to run out?
  • Who is requesting (name, title, facility, email, contact number, including an after-hours number).
  1. After downloading the form, fill it out fully.
  2. Save the filled out form to your computer/device.
  3. Email the form to hmcc@frcog.org.
    • IF YOU ANTICIPATE YOUR NEEDED RESOURCE BEING DEPLETED WITHIN 24 HOURS, PAGE THE DUTY OFFICER AT 413-773-1502 TO ALERT THEM TO YOUR INCOMING FORM SO IT CAN RECEIVE PRIORITY ATTENTION.

WHAT TO EXPECT:

The HMCC does not have stockpiles of equipment for distribution to partners.  We assist healthcare and public health partners in searching regionally, after their existing mutual aid channels have been exhausted.  Items that cannot be found within the outside of tradition mutual aid channels are then elevated to the MA Department of Public Health to search statewide.

Once the HMCC duty officer has received your request and determined that you have exhausted or will exhaust local resources and your normal supply chain process, they will:

  1. Put out a call to the appropriate partners within the Region 1 HMCC (depending on the nature of the resource sought, the Duty officer may push an inquiry to the full membership, or specific subsets or disciplines within the membership).
  2. If the HMCC duty officer is unable to fulfill the request at the regional level, they will then contact the duty officer with the state Department of Public Health’s Office of Preparedness and Emergency Management.
  3. The Department of Public Health (DPH) will then facilitate pushing out the request statewide to the other HMCC regions, or to federal partners.  The state will work in consult with clinical advisors to triage equipment needs and follow up with you as needed.

The FRCOG serves as the sponsoring agency of a 94-town Western Massachusetts Health and Medical Coordinating Coalition (HMCC) funded by the Massachusetts Department of Public Health. The HMCC  coordinates public health and medical emergency preparedness in Region 1 (Berkshire, Franklin, Hampden, and Hampshire Counties).

More about HMCC
COALITION RESOURCES

Here are shortcuts to some of our most requested resource documents. This is only an overview of the kinds of information that can be found on this site, and there are many more documents that cover planning, exercises, best practices, incident management, recovery, and other topics.

For a complete list of resource documents available on the HMCC website, choose whether you’d like to see them all on one page or organized by topic.

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Hospital and Healthcare 2019-nCoV Preparedness Checklists

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2019 Novel Coronavirus (2019-nCoV) Fact Sheet

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Update and Interim Guidance on Outbreak of 2019 Novel Coronavirus in China

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Stop the Bleed Training Kits

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Cyber Essentials Leader’s Guide Infographic

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